Top 5 Online Services for your Small Business

By Luke Farrugia in Business with 3 Comments

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Not long ago the whole idea of "Online Services" simply didn't exist. People used invoice books, carbon paper and telephones. Today we are in a brand new world of email, social media and electronic money, and if you want to get the edge on the competition, you need to think outside the box.

During my time outside the box I have unearthed several services that make my life and my business run better. Lets take a look at them.

#1 Sugarsync Backup

Screen Shot 2013 10 16 at 12.42.09 PMThere is a famous saying... "There are only two kinds of people in the world, those who have lost data and those who will." If you don't believe that is true, I would suggest you are in the latter group.

Backing up is an essential and historically, painful task involving copying data from your computer to some kind of storage media like DVD's, or an external hard drive. The problem with this is the infrequent backups that are made often miss your most recent, mission critical work. The other primary issue is that they are typically stored at the same location as the computer, so in the event of fire or flood, both would be destroyed.

This is where online backups come in. They are constantly updated and are not stored on site, thus creating a far better solution.

There are several services available, including Dropbox, Google drive, Crashplan and more but my pick for today is Sugarsync. I use it myself and you will be happy to know, it is simple to use and not overly expensive. I highly recommend that you check it out.

Pro Tip: You can backup your website to the cloud too. We use Codeguard to do just that for all our clients on maintenance plans.

#2 Apollo Project Management

apolloDealing with one client is one thing, but when you are dealing with several simultaneous projects along with 20 or more active leads it gets easier and easier to lose clients simply because they are falling through the cracks as you deal with urgent rather than important tasks. This is where project management comes in.

Without online project management for our remote team, I shudder to think what our process would be like. We use Apollo and it is a great fit for our business as it handles not only project management but is also a great CRM tool to monitor contacts and leads through the whole process. We looked at Basecamp, Daylite and others, but Apollo won out with it's great user interface and for it's powerful task management features.

Like most other services, they have a free trial you can check out before you take the plunge.

#3 Google apps

Have you ever lost an email? You know that frustrating feeling? Me too. That's why your emails must be searchable and sortable anywhere anytime. This is why we use Google Apps, no matter where I am: at my desk looking for that proposal, out and about looking for a clients phone number, I can search with Gmail and instantly have the information I need.

Along with this, Google Apps gives you access to all other Google services via your company domain. This includes Google Drive, so you can have all your documents in the Google cloud as well, which makes for easy collaboration with your team.

#4 Xero Accounting

We all need to organize our finances at some point, although this isn't the most enjoyable task, it is a necessary one, so why not make it as good as possible?


Xero is a cloud based accounting solution that hooks up to your bank accounts so you can watch your finances in real-time and link them to both your outgoing and incoming invoices .

If you are looking to build an ecommerce website, we strongly recommend looking at Xero as the Xero API means your web developer should be able to get your sales automatically connected with your accounting software, thus saving you time, trouble and money.

There are other options like Wave Accounting and Freshbooks, but neither have the features or the support to take on Xero. However it should be noted that if you need freshbooks for time tracking you can link Xero and Freshbooks together, to syncronize accounts.

#5 You tell me

Well, it is up to you to finish this top five list this week! I acknowledge that I don't know everything so I am asking for your help in awarding the #5 spot. Please submit your suggestion in the comments below.

Ps: Before you ask, no I don't get any kickbacks or special treatment from any of these companies.

Post your comment


  • Great ideas - will check Sugarsync out today.
    However, for the first time I've noticed 2 spelling mistakes -
    tipically for typically and
    symiltaneous for simultaneous
    Tut tut!!

    Posted by Ian Brandon, 17/10/2013 8:30am (2 years ago)

  • Hi Ian, Glad you like the ideas! Let me know how you go with it. As for the spelling mistakes, the weekly writing schedule sometimes means a post is more rushed than I would like it to be, this time the proofreading was the aspect that suffered. Thanks for the comment, It is now fixed. Cheers.

    Posted by Luke Farrugia, 17/10/2013 8:55am (2 years ago)

  • @@@
    Yeah, totally. In fact, I think it's sort of lame how the Empire is portrayed in, for example, Rebels, where everyone in the galaxy hates them by default. Like in that one episode where Ezra infiltrates the academy and gets his classmate to help him sabotage the place: when the kid asks why he should risk his life and turn against everything he knows, Ezra just asks him if he really needs a reason to fight the Empire, and he quickly agrees. Come on, like there isn't another perspective there. The Empire is simply bad, and everyone in the galaxy knows it?
    I'd prefer to think most people in the Empire are fine with it, and could even have a sense of patriotism for it. The system has to work, as corrupt as the Emperor is. It has to be sustainable as a government. There would be plenty of good people in it, and fighting for it. Heroes on both sides. Plenty of room for some great stories starring people in the Empire who don't have to be the bad guys. I want to see more of that. Like this awesome fan film!

    Posted by wotoadgi, 02/09/2015 9:16pm (1 day ago)

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